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DLS
Outlook 2003 Junk Mail
This document will provide basic
instructions on how to operate the Junk Mail filter in Microsoft Outlook
2003 for Windows.
In the DLS, the Outlook 2003 Junk Mail filter
will be enabled by default. This means your email is being checked and
filtered every time Outlook is run. This document can be used to
learn how to block or allow certain email address as well as raise or lower
the junk mail filter level. Please check the Junk Email
folder regularly to ensure that legitimate email is not categorized as Junk.
Contents:
Regular checking for Junk E-Mail or mis-categorized
email
Adding an email to the Blocked Sender List
Adding an email to the Trusted Sender List
Raising and Lowering the Junk Mail Tolerance
Viewing the Blocked and Trusted Sender Lists
Regular checking
for Junk E-Mail or mis-categorized email
You should
regularly check the Junk Email folder in Outlook 2003 for possible
legitimate email. Simply select the Junk Email folder from the left
folder list. This will display a list of emails which have been
categorized as Junk. Go thorough these and make sure that the folder
holds no legitimate mail.
Adding an email
to the Blocked Sender List
The easiest and
quickest way to do this is to right click on the email and select
the Junk Email menu, then select Add Sender to Blocked Senders
List. This is shown clearly in the illustration below.
This will add the email address to the Blocked Senders List and move the
email to the Junk E-Mail folder. A popup may be seen which repeats
this step.
Adding an email to the Trusted
Sender List
Select any email
which should never to be regarded as Junk E-mail, then right click
on the email. Select the Junk Email menu and the option Mark
as Not Junk. From now on all email from this address will always
be delivered to your Inbox.
Raising and
Lowering the Junk Mail Tolerance
This will enable control to
raise or lower the sensitivity for detecting Junk E-mail. However
the more sensitive it is, the more likely it will filter some legitimate
email as well. To modify this setting, select the Actions
Menu, then Junk E-mail, then Junk E-mail Options...
The first tab Options
contains the sensitivity settings. Typically we recommend using
High setting, however this can be changed by a user anytime.
Low will let much more Junk E-mail through, and Safe List Only
will catch ALL email which has not
specifically been allowed by you. We also do not recommend
enabling the option to delete suspected junk email.
Viewing the
Blocked and Trusted Sender Lists
These lists will
allow you to add or remove email addresses from the Blocked and Trusted
Lists. To modify this setting, select the Actions Menu,
then Junk E-mail, then Junk E-mail Options...
The Safe
Senders tab will list all the email addresses of trusted senders. To modify this list simply select a
name and click Edit... or Remove. In order to
manually add an address simply select Add... from the right
button list and type the address in the popup. It will also accept
email from anyone listed in your Contacts unless the appropriate
option is unchecked.
The Blocked Senders
tab will list all the email addresses of people we never wish to receive
email from. To modify this list simply select a name and click
Edit... or Remove. In order to manually add an address
simply select Add... from the right button list and type the address
in the popup.
If you are having any difficulty
with this tutorial, please feel free to contact
helpdesk@dls.rutgers.edu for any further assistance.
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