Life Sciences Helpdesk

DLS Conference Room Tutorial

This method of checking conference room reservations should work from almost any internet connected computer using Internet Explorer  For the following example we use Internet Explorer 6 on Windows XP/2000, however the configuration will be similar for other configurations.

1.       First, using your web browser, navigate to the main Life Sciences webpage, http://lifesci.rutgers.edu .  On the left menu, you should see a link to the Conference Room Scheduling.

2.     On the following screen, click on the Conference Room Logon button or on any individual room. At this point you should see either a username and password.

3.      Important: This prompt may appear in two slightly different forms and both have slightly different requirements to log on.

OR

4.     To log on, you will need to specify three items: Username, Password and Domain.  Username should be your last name, and the Domain will always be life_sciences.  For the above two examples, if our username is smith, the logon will look like this:

AND

5.     Please NOTE that you MUST enter the life_sciences, or you will not be able to log on!  After entering the proper username, password and domain, you should be logged on and see something like this: 

6.       From here you can see the list of managed Conference Rooms on the left.  You should select the preferred conference Room from the available list.  For details on each conference room, please refer to the Conference Room Page.  Clicking on a particular room lists the current schedule.

7.      From here you can view all reserved timeslots in the center window, and the monthly calendar on the right.  On the right you can select other days and months for future or past events.  Any day with bold text on the calendar indicates that some events have been scheduled.

     Typically unless you are the designated administrator of a conference room you will not be able to add events or change existing ones.  This website is for both these administrators and users who wish to view the schedules of the conference rooms.  To add reservations you must contact the designated person for the particular room.

     For an administrator, the procedure for adding or changing an event is as simple as clicking New on the page menu, or double clicking on an existing event.  The popup screen will look something like this.

9.       From here you can add or modify all relevant event information, then click Save and Close to finish.

      Finally make sure to click Log Off from the upper right, when you are finished.

 If you are having any difficulty with this tutorial, please feel free to contact helpdesk@dls.rutgers.edu for any further assistance.

updated: 12/10/04